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The 202nd Convention of the Diocese of Maine

"Go forth in grace and hope"

diome logo 02222021

Saturday, October 23, 2021 8:45 am Zoom (voters); 9:00 am YouTube (guests & alternates) 

FAQs

Registration  l  Schedule & Logistics  l  Technology Questions & Rules  l  Town Halls/Pre-Convention Meetings  

 

REGISTRATION

How will I register for convention? 

Online registration for convention will close at noon on Wednesday, October 20. 

Who should register for convention?

Certified delegates, canonically resident clergy and priests-in-charge of congregations (no matter where they are canonically resident!) are asked to register.  
Other lay people with a role at convention - staff, committee members, resolution presenters, etc. - are also asked to register. 
Alternate delegates and non-canonical clergy should not register. They are invited to watch convention live on YouTube!

When will I receive the Zoom link to join?

Those who register will receive an "All About Convention" email that includes the Zoom link to join on Thursday, October 21. Don't lose this link! 

What if I do not log in on time?

You have between 8:00 am and 8:45 am to assemble in the waiting room before a quorum is declared. If you are not connected by 8:45 am, you will remain in the waiting room. It may be quite a wait as all other certified registrants are processed. Bishop Brown convenes the meeting at 9:00 am.
 

SCHEDULE & LOGISTICS

What will the hours of convention be on the 23rd? 

The business of convention will take place online on Saturday, October 23 along with the Bishop's Address and worship. The basic schedule for Saturday is below. A finalized agenda will be posted to the convention webpage and distributed via email on Thursday, October 21. 
 
8:00AM Zoom Room Opens
8:45AM Must be Checked-in for Certification 
8:55AM Quorum Polling
9:00AM Session One
11:45AM Break
12:00PM Session Two
12:30-1:00PM Hold for Time

How can alternate delegates and other guests join convention?

Convention will be broadcast and hosted live on YouTube for everyone who is not voting! 

 

TECHNOLOGY QUESTIONS & RULES

How do I rename myself on Zoom?

You will be asked to rename yourself on Zoom each time you join the diocese. Please use this format for ConventionYour First & Last Name / Town of Your Congregation. (You will be asked to rename yourself starting with Area # again at Town Hall on Tuesday, October 12.)
 
1. Find your video box and right click on the picture. Choose the option to "rename". Type in your name using the format above. Click "OK".
2. Find the ellipsis "..." in the righthand corner of your picture box. Click those dots to pull down a menu with the option to "rename". Type in your name using the format above. Click "OK".
3. Best for tablet and mobile app users: Click on the "participants" icon in the black bar at the bottom of your screen. It will present you with a "rename" option. Click and type in your name using the format above. Click "OK".
 
Please view this brief video to learn three ways that you can change your Zoom screen name.

My wife and I are both delegates and use the same device. Will we both be able to vote?

No, you will not be able to vote using the same device. Each delegate will be required to register to receive a Zoom link to join the meeting that is unique to the individual. Although you may choose to view business on the same computer, to vote you will need to be separately logged in on a different device. We strongly recommend a desktop computer or a tablet - mobile phone only is not recommended.

Will I be able to dial-into convention?

There will not be a dial-in option for delegates and voting parties during convention since elections will take place by visual polls.

What if I lose internet connectivity during convention?

Please log back in when you are reconnected using the same link you received when you registered. (Tips: If possible, connect to the Internet via an ethernet cable. If using WiFi, ensure that you are close to your wireless router and that your connection is stable.) 

I can't see the poll to vote! Help.

Here are the steps to follow to try to correct the problem:
 - Make sure you are not logged into Zoom in multiple locations. Sign out of all Zoom applications on all devices before you enter the meeting!
 - Make sure you are using the latest version of Zoom. Support tips here
 - Make sure you have expanded your Zoom window so it is showing "full screen"
 - If accessing from a browser, make sure that you do not have a pop-up blocker enabled. 
 - If you are using a tablet or mobile phone, please try swiping right or left.

What if Zoom goes down?

You will be notified via our AlertMedia system (text message for those with a cell phone; email for those without) that we are in a holding pattern until Zoom is back up and running. You can also check the convention page of the website.

As a delegate/clergy, how will I speak at convention?

If you would like to speak during the meeting, please utilize the 'raise hand' indicator in Zoom:
 - To do this, go to the Reaction icon at the bottom right hand side of the screen. When you click on the Reaction icon, you can select and click on ‘Raise hand’ (hand icon) from the options that appear.
 - The host will be able to see your hand, and will call on you to unmute and identify yourself (name, role, church) when it is your turn to speak.
 - For help with parliamentary procedure, consult this chart of motions

May I use chat to make a comment or ask a question during convention?

No. The 'chat' function is only to be used for technical issues or to second or make a point of order. In order to remain fair, comments or questions must be spoken by using the 'raise hand' indicator in Zoom. Electronically find the 'raise hand' feature by going to the Reaction icon at the bottom right hand side of the screen and clicking on the hand.

What comments are okay to post in chat during convention?

Post messages regarding technical issues or to second or make a point of order. There may be no lobbying, comments, clarifications, or questions regarding business in chat. Imagine that our Zoom room is the floor of convention. 

Will convention be closed-captioned?

Yes, convention will be closed-captioned. In order to meet the accessibility needs of our delegates, Town Hall meetings are being closed captioned using advanced "artificial intelligence" software. Convention will feature a live transcriptionist using CART Communication Access Realtime Translation (CART) to caption the proceedings. To access captioning, click on "CC Menu" in the black bar at the bottom of your Zoom screen. From there, select "Show subtitles (or captioning)". It may take a moment to appear in your menu. Please be patient. 

 

PRE-CONVENTION MEETINGS/TOWN HALLS

Where can I find the pre-convention gathering/townhall schedule and recordings of these meetings?

Please visit this page for the schedule, list of topics covered and recordings.

 

 

Please contact Canon Barbara Martin via email or at 207.772.1953 x 125 with questions.
 

143 State Street (mail to PO Box 4036) | Portland, ME 04101-4036 | Phone: (207) 772-1953 |